How Long Do You Have to Keep Slips for SARS?
Short answer: Keep your supporting documents for five years from the date you submit your tax return. Keep them longer if SARS has queried a return, or the document matters for a later year, such as capital gains.
Check before you rely on this: SARS's own pages differ on one point. When there is an audit, objection or appeal, most SARS guidance says keep the records until it is finished or five years pass, whichever is later. One SARS page says whichever comes first. The safe approach is the later date.
The five year rule
Under section 29 of the Tax Administration Act you must keep records for five years from the date you submit the return. If you have not filed a return you were required to file, keep your records until you have, and then for five years.
When to keep documents longer
- If SARS is auditing, or you have lodged an objection or appeal, until it is finished.
- If the document is relevant for future years, such as the purchase cost of an asset for capital gains tax.
What to keep
Slips and invoices for anything you claim, medical receipts, retirement annuity certificates, donation receipts, your logbook and the tax certificates you receive. Keeping them in electronic form is allowed, but check the conditions on the SARS record keeping page.
A practical tip
Till slips fade. A photo taken on the day lasts. Keep the original if the item is under warranty.
How Tax Pig does this on WhatsApp
- Send a photo of each slip on WhatsApp. It is read and filed for you.
- Ask "show me my slips from last month" or "my last slip" and it comes back.
- Slips stay private to your account.
Frequently asked questions
Do I keep slips for years I did not claim?
Keep what supports what you declared. If a slip supports nothing, there is nothing to prove.
What if I lose one?
Ask the supplier for a copy. Without proof, SARS can disallow a claim.
Is failing to keep records an offence?
SARS says failing to keep records as required can be an offence and can lead to penalties.
Sources
Related guides
General information, not tax advice. Check your own situation with SARS or a registered tax practitioner.
